All You Need to Know About Enterprise Resource Planning Software (ERP) Software
ERP software is used to manage many business functions. In the past, only large organizations considered using Enterprise Resource Planning software (ERP). But, with the rise of cloud technology, these solutions have become affordable to small businesses as well.
As a result, 96% of best-in-class growing businesses have implemented ERP software solutions. This percentage is impressive! Yet, some may find it difficult to understand why they need ERP software now and what are the key features they must consider. This article will help you understand all you need to know about Enterprise Resource Planning software.
What Is ERP Software?
ERP software is a suite of applications that are built to manage and integrate day-to-day business activities. These activities include procurement, production, project, human resource, finances, and so on. It provides accurate and real-time data that help stakeholders make informed decisions.
Enterprise Resource Planning software helps businesses to keep track of manufacturing and distribution processes. It eliminates duplicate data and provides data integrity. Typically, ERP software enables the business processes to achieve all that their business code requires.
Among the 96% of businesses discussed in the onset, Enterprise Resource Planning software is used by various industries such as education, wholesale and retail, food and beverages, real estate, and more. All these organizations manage employees, sell or distribute something and maintain accounts. An ERP software solution allows organizations to integrate and manage all these basic functions efficiently.
Why Do Businesses Need ERP Software Solutions Now More Than Ever?
The pandemic has ushered in drastic changes in all industries. Most industries have experienced serious setbacks while some have struggled to survive the crisis period. Few others are now thriving once again with the support of a decentralized workforce.
Decentralization is a gigantic task for those industries that operate under one roof. However, ERP software system has helped businesses to tackle the situation. Here are some ways in which Enterprise Resource Planning software can help industries as employees continue to work from home.
1. Easy decentralization
The cloud support of Enterprise Resource Planning software connects employees and the manager enabling them to work remotely. It can be used to allocate work and interact as often as required. Managers can also review the work of their subordinates remotely. It also helps organizations to manage the time offs and working hours of the employees and make it productive.
2. Effective planning helps to make better decisions
ERP software system can help you plan your project and alert your employees about their roles. The real-time data can be used to predict the challenges and forecast the demand. As Enterprise Resource Planning software is powered by AI, you will be able to assess the situation quickly and organize work efficiently. Thus, you can deploy the workforce proficiently and manage all operations profitably.
3. Stabilized business ensures a steady cash flow
ERP software tools help you stabilize your business during an economic upheaval such as the pandemic. B2B and B2C operations can be strengthened to streamline the business. Enterprise Resource Planning software system offers complete eCommerce support for businesses. This ensures a steady cash flow.
4. Safe transactions
ERP software can help you ensure safe transactions during economic crises. Plus, it enables you to remain agile and stay abreast of constantly changing customer demands. The academic sector is a great example of this as they have kept running smoothly despite being virtual. Thanks to the ERP software that makes student-teacher interactions more effective.
5. Better customer service
ERP software tools ensure quick interaction and timely delivery. Thus, it will enable the stakeholder to manage business operations safely during the pandemic. It can help you manage and continue all business-related operations on time leading to customer satisfaction and retention.
6. Online support
As the work environment has evolved to become more remote, maintenance and repair support must be performed remotely. ERP software allows for online maintenance and support.
7. Better customer support
Enterprise Resource Planning software enables you to connect and interact with your customers through live chat or email. Marketing automation along with the best CRM tools can help businesses provide better customer support.
8. Remain resilient
Your business can remain resilient with ERP software tools as customers can avail of your products or services from the comfort of their homes. Plus, this software system can help you automate marketing campaigns.
9. Supply chain integration
The number of businesses dependent on the online controlling system has tremendously increased during the pandemic. Enterprise Resource Planning software can enable the coordination of various supply chain activities from anywhere in the world. The investor can control all operations from the safety of his location as long as he is using ERP software.
Now that you know why Enterprise Resource Planning software is the need of the hour, you may want to know what are some of the features of the ERP software system. Please read on to find out why this software plays a pivotal role.
Features of an ERP software system
- Integration: ERP software provides a central view of financial, operational, and business data. Moreover, this data can be shared in real-time across the organization. You can now turn this data into reports and insights that your organization can use to grow your business.
- Reporting: Reporting modules enhance business processes and identify problem areas before the business suffers. These reports may include visual representations that reveal trends and patterns to improve your business results.
- Automation: You can automate repetitive business tasks such as order processing, invoicing, payrolls, and more. Automation reduces errors and the time spent on manual data entry. This allows your employees to focus on more value-added tasks at hand.
- Tracking and visibility: ERP software allows organizations to track and understand business metrics by granting companywide access to near-real-time data.
- Data analysis: Data analysis enables employees to gather a wide variety of information and turn them into actionable insights. It can optimize current operations, identify frauds, minimize expenses, and provide better customer service.
- Accounting: This feature gives you the ability to track, store, and analyze financial data.
Successful Implementation Of ERP Software
Transitioning to an ERP software system can be challenging, but a properly implemented system can be highly rewarding. Here are some essential steps you must take for a successful implementation.
1. Determine your needs
It is crucial to know exactly what your business goals and objectives are and find ways in which an Enterprise Resource Planning software can help you achieve them.
2. Find the right ERP software
Each business has specific requirements. What worked for someone may not be the right solution for your business needs. Discuss with an expert ERP consultant to figure out what is the right ERP software for your business.
3. Data migration
Filter all unnecessary and incorrect data before you begin the data migration process. This way your system will be clean and accurate, and you can achieve efficiency and data integrity.
4. Launch the system
A capable vendor will review your requirements before implementation to make the process smoother and shorter. Discuss this timeline with your vendor to avoid any misunderstanding.
5. Test the system
Testing can ensure that everything is working properly and give you a clear insight into the performance of the system.
6. Choose a capable project manager
A capable project manager can ensure smooth implementation of the process. He can also guide your employees through the process and ensure they understand the importance and impact it will have on your business.
7. Go live!
Go live to test the system to ensure that it is working optimally.
Read more: Why Choose Fingent as Your Odoo ERP Partner
It’s Worth Every Penny!
The modern business landscape has become volatile and fast-paced. By using an ERP software system, you can speed up your operations and remain agile.
Now that you know everything about an ERP software system, all you need to do is find one that suits your business requirements. Implementing Enterprise Resource Planning software can be one of the best decisions you make. Fingent can help you achieve a smooth ERP implementation and get the best out of your software. Call us today!
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Why Should Manufacturing Companies Leverage Odoo ERP?
As the manufacturing industry flourish, the need for a centralized control mechanism to ensure streamlined and effective operations is turning imperative. Processes like material sourcing, inventory, invoicing, purchase, order, accounts, and human resource management needs to be automated to make room for high-level practices and decisions. In such a scenario, how do you think Odoo ERP can help manufacturing companies accelerate efficiency and business success?
Odoo ERP can empower businesses with centralized management! From inventories to work orders, to customers and accounts, Odoo ERP enables streamlined management of the entire business processes, seamlessly. Leveraging Odoo ERP and using its open-source methodologies can enable manufacturing companies to derive the required speed, flexibility, and transparency to drive business growth and success.
Here at Fingent, we provide ERP solutions for various industries challenges including those of the manufacturing industry. But before we dive deeper into how Oddo ERP can simplify management for manufacturing companies, let’s take a look into the prevailing challenges of the industry.
Challenges Faced By The Manufacturing Industry
From inventory to sales to the customer, the manufacturing industry deals with a huge amount of data, on a daily basis. As digitization is taking precedence, enterprises are looking for business models that are supported by intelligent systems. Therefore, companies must use an ERP system to manage their operations. Here are few challenges that organizations face without an ERP system in place.
- Forecasting demand – To avoid waste, spoilage or over/under production, businesses must gauge customer behavior and demands. As markets are becoming more volatile and unpredictable, it is becoming increasingly difficult to predict trends and plan production and distribution.
- Planning inventory – Inventory, if managed manually is bound to have errors that can cause inaccuracy of data, stock issues, and bad decisions, all of which can hinder returns. For the smooth functioning of a manufacturing company, data accuracy and consistency are important.
- Lack of skilled labor – To preserve the quality of services and reputation, manufacturing companies must hire and retain skilled workers. With fairly large applications and without a quick processing tool, HR may find it difficult to select suitable candidates.
- Minimizing costs and improving efficiency – One of the best ways to increase returns is to lower production costs while maintaining an efficient supply chain. However, this must not compromise quality. So, manufacturing plants need to automate their operations and management.
- Client Relationship Management(CRM) – Customer loyalty, though important does not come easy in today’s competitive business landscape. Businesses must invest in resources that help prioritize client data for current and potential customers and manage sales lead. A CRM will take into account the customer preferences and demands along with market trends.
Top Features of Odoo ERP System
Manufacturing firms must implement customized software solutions with multiple functionalities that are tailored to the industry. Odoo is an open-source ERP software that acts as an effective business management tool with its robust functions. Here are a few highlighted features of Odoo ERP for manufacturing:
- Inventory Management
- Material Management
- Purchase Management
- Production Management
- Sales Management
- Quality Assurance
- Customer Relationship Management
- Accounting and Invoicing
- HR and Payroll Management
All these features can be customized based on your business needs.
In addition to the above features, Odoo ERP helps in automating the maintenance order for repairs and other preventive maintenance. It includes a scheduler functionality that uses statistical calculations to alert you in case of any failure.
6 Ways Manufacturing Industry Can Benefit From Odoo ERP
As digitization is gaining a lot of importance, companies must optimize workflows in the supply chain through automation. Processes such as inventory updates, payments and invoicing, tracking, distribution, and sales across different channels, even making decisions on high volume orders can be automated using Odoo.
Automation drives efficiency, productivity, accuracy, lowers operational costs, and ensures employee safety. All this helps in meeting the changing supply demands of a changing market.
2. Master Data Management
Odoo ERP comes with master data management capabilities that allow companies to incorporate business processes without duplication of data. The master data management ensures there is a consistent exchange of organizational data, eliminates redundancy, and simplifies business operations.
With Odoo ERP, companies can set quality checks for certain triggers. It can help schedule operations and even send maintenance requests automatically whenever needed.
The tool also allows enterprises to track different versions of a product(Product Lifecycle Management) and manage its routing accordingly.
Odoo ERP is equipped with analytical tools that locate patterns, observe huge datasets and forecast future trends, and enable manufacturing companies to create business strategies accordingly. These predictive capabilities allow companies to focus on production to meet customer demands and earn their loyalty.
5. Managing the workforce
Odoo’s HRM module automates the basic segregation process based on the required attributes for the post and enables better recruitment. It also includes training and development, capabilities and skills management, compensation records, and employee data.
Additionally, Odoo ERP comes with an employee scheduling feature that helps schedule and track tasks.
Odoo ERP helps businesses to maximize returns by improving operational efficiency, boost productivity and enhance customer satisfaction.
At Fingent, we maximize the potential of manufacturing companies with future-proof technologies. We develop ERP systems that integrate WFM, CRM, HRM, and accounting services for businesses of every size. For custom Odoo ERP development, talk to our experts.
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Why migrate your legacy ERP software to Odoo ERP?
COVID-19 pandemic and the subsequent economic disruption have made many businesses consider the benefits of legacy application migration. Migrating legacy enterprise applications or systems to new technology platforms is one of the cheapest and fastest methods to ensure business continuity in today’s volatile market.
Technavio estimates that the global ERP software market will grow by $18.91 billion from 2019-2023, with a CAGR of 9%. This report only highlights the growing demand for ERP software across various businesses.
Odoo ERP implementation is an all-in-one solution befitting your particular business requirements. Odoo ERP system is flexible and easy to deploy. It can replace your outdated legacy system and augment the overall business process. For example, Toyota uses Odoo ERP to streamline material handling processes. Even for a complex project, the shortest implementation span has helped Toyota create additional value in just six months of Odoo integration.
Reasons leading to an increase in demand include the need for digital transformation and to keep up with the ‘new normal’ thanks to the rise of eCommerce, mobile shopping, and providing a seamless experience to customers. In addition, the changing business scenarios are compelling businesses to adapt to new technology and platforms for facing the challenges and making the migration from one environment to another inevitable.
This has necessitated migration to the latest platforms such as legacy ERP systems to the new, web-based, Cloud, or On-premise Odoo ERP or from old Odoo ERP to the latest version.
Legacy System vs. Odoo ERP
Currently, many organizations are operating under the legacy system, and some even continue to stay within that comfort zone. However, decision-makers will have to look into new technology and methods, as legacy systems need better functionality to facilitate daily business operations and accommodate the growing customer base.
Migrating to Odoo ERP system is the best way to adapt and meet the ever-evolving market demand. In addition, Odoo ERP migration reduces manual labor and improves business productivity to a great level. It is less time-consuming and cost-effective than going for a total replacement of your legacy enterprise application.
Why is legacy application migration needed?
1. Eliminate maintenance and security risks
A legacy system is inefficient and outdated and can cost you more than a total replacement, especially if the system is older. It can result in IT businesses spending more on its maintenance, leaving little of the budget to address business challenges that are getting complicated day by day.
That said, old and outdated software systems are more prone to cyber-attacks and security risks. Also, when such an obsolete system is near its end of the life cycle, support will be stopped leaving organizations operating on those legacy systems vulnerable.
In many cases, companies may lose data and information when legacy systems fail. Also, it could be tough to find people who know those obsolete programming languages to repair the system. Outsourcing the maintenance work may also become more expensive than usual as the professionals may not be well-versed with such a system. This is where a legacy application migration expert like Fingent can help. We help migrate your legacy on-premise systems to advanced, cloud-hosted infrastructure so that your business can scale as it grows.
2. Gain improved access to relevant data
Most of the legacy systems were built during times when customers would still shop from traditional brick-and-mortar stores. Also, these systems would not store business data from each department in a central place.
So, organizations looking to continue operating on outdated applications or systems will naturally miss out on better opportunities and scaling up. It will limit their business mobility and flexibility as well. Additionally, legacy systems lead to data duplication. The data itself could be inaccurate, outdated, and incomplete. These inefficiencies will hamper your business growth and even slow down the competitive edge.
On the other hand, web-based cloud ERP systems like Odoo allows businesses to access their data from anywhere and anytime from various operating systems and mobile devices.
Simply put, Odoo migration provides organizations with more innovative ways of operating a business while offering technological developments allowing them to maximize value creation across assets and operations lifecycles, eventually improving ROI.
Benefits of legacy application migration to Odoo
Odoo migration allows you to move your legacy applications from their existing tech stack to the latest software platform. Legacy application migration to Odoo ERP is one of the best ways to augment software performance by leveraging the latest technologies. Here’s what legacy system migration to Odoo offers you:
1. Improved operational efficiency
Odoo offers both Cloud and On-premise ERP solutions that enable organizations to address the needs of their customers. Cloud-based ERP is more popular as it offers improved flexibility, accessibility, security, and better operational efficiency. The cloud-based application is also accessible across different devices such as laptops, smartphones, desktops, and tablets. However, you will need a reliable internet connection and a compatible device to access the application anytime and anywhere. Migrating to Odoo will also reduce hardware dependency and is easily accessible.
Odoo migration is cost-effective and gives you better control of your operational expenses. You can utilize Odoo’s dedicated financial management, invoicing, and accounting modules and customize them according to your business needs. More importantly, Odoo migration reduces infrastructure complexities and maintenance costs. Also, its flexible nature allows you to pay for the features you are using.
3. Robust data security
As legacy systems include obsolete software configurations and outdated technologies, they are more vulnerable to cyber-attacks. Odoo offers exceptional features such as 256-bit SSL encryption, PBKDF2+SHA512 encryption, RPO/RTO-based backup, and disaster recovery techniques in addition to top-notch network defense against DDoS attacks, SQL injections, and malware attacks.
4. Overcome compatibility issues
Many organizations are likely to face compatibility issues while upgrading their legacy applications due to old software configurations. In addition, given the underlying software architecture, the legacy system also makes integrating new technologies very challenging.
So, legacy application migration seems to be the only option to overcome the apparent limitations and vulnerabilities. As the entire tech is upgraded while moving data to the Odoo ERP software platform, it becomes fully compatible with several applications, enterprise modules, and software technologies. You can also benefit from the multiple, feature-rich modules offered by Odoo ERP to manage various business functions.
Read more: Why your business needs Odoo ERP
In addition to the above benefits, Odoo ERP enables search integration, social networking, and other latest technology functions. Moreover, migrated systems are less likely to become outdated as they can be continuously updated to on-trend technology.
Migrate your legacy ERP to Odoo with Fingent
Odoo ERP caters to the business needs of enterprises of all sizes, and legacy application migration to Odoo will provide you with a string of benefits. These benefits will future-proof your organization regardless of its diverse functionality.
Read more: Why choose Fingent as your Odoo ERP partner
We, at Fingent, provide end-to-end Odoo ERP solutions for industry-specific business needs. We specialize in building custom enterprise applications for varying business needs and render complete support for Odoo ERP integration and legacy application migration to Odoo ERP. To know more about our Odoo ERP migration services, contact us right away.
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Digital core ERP can help bring about innovations across the value chain. Companies have to get ready to compete by leveraging the digital core or be left behind.
Take your business to the next level using digital core ERP!
Organizations commonly use Enterprise Resource Planning or ERP software to streamline their back-office functions, logistics, customer service operations, and inventory management. However, it is not agile enough to match the ever-changing requirements of a digital customer.
To establish agility within the foundation of ERP, providers worldwide are repositioning themselves to adapt to the new shift of digital core. Digital core ERPs such as SAP S/4HANA can help companies to stay relevant in today’s digital economy. Odoo ERP and SAP are two of the leading core ERP vendors that help automate back-office functions and accelerate your journey to the intelligent enterprise.
What is meant by digital core?
Simply put, the digital core includes technology platforms and applications that enable organizations to transform into digital businesses and meet the changing customer needs. Digital core ERP allows companies to overcome complexity in enterprise and resource management and drive business innovation.
It includes emerging technologies such as IoT, AI, machine learning, and advanced analytics that require businesses to adopt flexible, scalable, and cloud-based platforms. Digital core prepares data for machine learning systems, text to speech, neural networks, decision making, and other advanced applications and creates algorithms for business and IT.
The digital core will allow organizations to improve their existing business processes or develop new business models using digital transformation initiatives.
This new integrated system allows business leaders to predict, simulate, plan, and predict future business outcomes in the digital economy.
Why is digital core significant for your business?
Businesses that fail to address the changing enterprise and consumer demands due to their rigid core systems face the risk of losing the competition to their more agile counterparts.
To prevent losing business and reputation, enterprises must leverage digital core in the right way and integrate it seamlessly with their internal and external partners. In other words, enterprises must look beyond digitizing peripheral processes and align their core to meet the changing demands. It will not just eliminate manual steps and deliver agility but also provide a seamless user experience.
Examples of digital core
Finance professionals can leverage the digital core to obtain a single source of truth for finance. Finance departments have to handle reconciliations between internal and external reporting and multiple sources of truth stored in different ledgers. While traditional applications can help optimize and control functions, they cannot create a single source of truth, resulting in data accumulation by reconciling ledgers and valuations. With the digital core, businesses can eliminate reconciliation and execute seamless closing from unified data models. It also improves the allocation and closure of processes by ten times. The digital core’s main advantage is that it helps simulate financials in real-time with many ‘what-if’ possibilities.
The digital core can provide a digital experience along the automotive manufacturing value chain. The digital core can power a connected car to offer a personalized driving experience to drivers, including services like parking and fuelling options based on real-time information. The connected vehicle captures data that can be used for predictive analysis to gain insights into driver behavior and preferences. The digital core also helps enhance manufacturing by moving from batch orders to real-time manufacturing resource planning to meet the growing demand.
What are the benefits of the digital core?
Digital core allows enterprises to integrate business process and transactional data from back-office ERP systems with a large amount of data (structured and unstructured) from different sources. Advanced analytics can be embedded in the digital core data to produce new insights, such as proposing further actions and predicting outcomes. Interestingly, many of these processes can operate automatically in near real-time.
How to prepare for digital core transformation?
Firstly, it is essential to have an all-inclusive digital strategy along with effective executive leadership. Additionally, enterprises can focus on three critical tasks:
- Restructuring the organization
- Transforming the organization’s culture
- Re-platforming their technologies
As digital core transformation will have an impact on both the core and the peripheral assets as well as technologies, the new strategy must allow them to:
1. Push tailor-made solutions
Companies that use SAP products can move to SAP HANA products such as SAP S/4HANA and opt for the right cloud-based products to allow better agility during deployment.
2. Establish strong collaboration with partners
Collaboration with partners will help you achieve faster time-to-market for innovations. Also, you can leverage partner innovations along with data integration to deliver value to your customers continually.
3. Enhance the business
Use business process management tools to optimize your business processes and meet customer expectations. Technologies like cognitive analytics allow businesses to identify strategies that lower their value.
Advanced skill sets and enterprise-wide scale are required for digital core transformation, which may be challenging for most businesses. Therefore, it becomes imperative that you find an experienced and trusted partner who can support your digital core journey.
Here are a few tips for choosing the right implementation partner:
- Evaluate their investments
- Understand their willingness to collaborate
- Gauge their implementation expertise
- Look for SAP or Odoo ERP partners
- Gauge their desire to embrace new products and platforms
Why choose Fingent as your digital core ERP implementation partner?
Fingent offers ERP implementation and consulting services to businesses worldwide. We are an Official Partner of Odoo. Our Odoo ERP implementation and customization projects are tailored for easy adaptability. Fingent is also an SAP Silver Partner. With our expertise in cloud computing and custom ERP development and implementation, we can support you through this critical time and help stabilize your business operations and strategize for the future. Get in touch with our expert to discuss your requirements.