Submit a request for proposal (RFP)

Vendor Proposal Submission

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Share your RFP, RFI, RFQ, ITB, ITT, and other project requirements with us using our submission form.

    Submit Your RFP/RFI

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    Our RFP Approach

    How do we handle your RFPs?

    Compiling the inputs from our experts from various departments, we crucially analyze the quality, requirements, budget, and other factors of the RFP to create a viable response document or proposal.
    How Do We Evaluate An RFP?
    Submitting Our RFP Response
    Completing An RFP Process

    Vendor selection

    Evaluating RFP proposals?

    Why is Vendor Selections Phase important?

    Have questions about choosing the right RFP vendor? Here’s a detailed guide on:

    RFP Response Evaluation and Vendor Selection!

    Why RFP?

    What is RFP and why is it important?

    A Request for Proposal (RFP) is a document that businesses, government organizations, or non-profits draft when seeking multiple bids for a project. The RFP normally outlines the project’s requirements, and the process helps identify and shortlist vendors that best qualify for the project.

    Breaking down the RFP Process:

    Top reasons why you need RFP?

    RFP vs RFI vs RFQ

    Is RFP the only option?

    A Request for Proposal (RFP) is a document that businesses, government organizations, or non-profits draft when seeking multiple bids for a project. The RFP normally outlines the project’s requirements, and the process helps identify and shortlist vendors that best qualify for the project.
    What it is A Request for Proposal is created when the company is interested in partnering with vendors and is open to new approaches and ideas. A Request for Information is created when a company needs a particular solution but is not ready to purchase it yet. A Request for Quotation is created when a company is well-researched and knows exactly what service they want from the vendor.
    When do you need it When you have a complex, unique, or large-scale project and are open to new approaches and ideas. When you are unclear about the project needs but want to explore the solution options. When you have a simple project with clearly defined project needs or solution requirements and are looking for a vendor to fulfill it.
    What to include in it Comprehensive details of the project needs and challenges. Elaborated, open-ended questions describing the project needs allow the vendors to explain their available services and capabilities. A list of specific project needs and requirements that can be evaluated for pricing.

    How To Create RFP?

    Who creates an RFP and how?

    Companies normally create an RFP when they have a project in hand and are in need of a partnership. That is why it is essential to write an RFP that accurately describes the project requirements and clearly specifies the services or solutions desired. Thus, to create an effective RFP, it is recommended to form a team that includes key stakeholders, researchers, proposal writers, experts to review, project managers, and a person in charge to ensure a smooth process.
    An RFP must be attractive, accurate, brief, mentions relevant details of the project, and answers the possible questions of a potential vendor. Here are a few key elements to include in your RFP to ensure a response.

    The quality of your RFP will either help you attract the right vendor or steer them away!

    Explore our Quick Guide on Creating an RFP That Will Get a Response!

    RFP Template

    What to ask your potential vendors?

    Partnerships help build a company’s reputation. That is why it is imperative to choose your vendors wisely. Following an RFP template can help ask the right questions and gather precise information. Here’s a listing of the top questions to include in your RFP template.
    #1 General questions: Include questions on vendor company structure, location, experience, recognitions, affiliations, licenses, and growth rate in recent years.
    #2 Questions on existing customers: The number of customers, customer retention rate, top customers, and, more particularly, collecting customer references are key information to seek.
    #3 Questions on experience and approach: Questions about project management approach, project strategy or roadmap, system integration capabilities, relevant case studies, reporting and project tracking process, timelines, budget, etc.
    #4 Customer stories: Questions about previous customers, their project tracking methods, how they managed customer complaints and feedback, and their customer support system.
    #5 Questions on risk management: Include questions to understand their regulatory compliance process, legal issues or complaints, if any, and technology reliability and scalability ratio.
    #6 Questions on data security: Frame questions to clearly understand your vendor’s backup and data recovery policy, data access limits, downtime experienced, if any. Also, ensure that the vendors are SOC-compliant and ISO certified.
    #7 Sustainability, diversity, and inclusion: Ask questions to ensure your partnership will not derail your ongoing sustainability, diversity, and inclusion commitment & efforts.
    #8 Onboarding and contract: Finally, seek information on client onboarding and contract procedures to ensure the partnership commences smoothly.

    Creating an RFP can be daunting!

    We Can Help You Create or Customize Your RFPs.

    With RFP vs without RFP

    What if I choose not to create an RFP?

    Although an RFP process helps you identify the right vendor for a project, some companies avoid RFPs anticipating a lengthy vendor selection procedure. Also, sometimes the project isn’t complex or unique and can be easily solved by a preferred vendor. In such cases, the project leaders conduct the research organically and identify a vendor that best caters to the project needs. Let’s analyze further to know when to go with and without an RFP!
    With RFP Without RFP
    Need new approaches or ideas to tackle the project challenges or attain project goals
    Need valuable solutions for large-scale or complex projects
    Potential to discover new skills and vendors
    Easy vendor comparison
    Find better price options
    Save time on answering repeated vendor questions
    Identify apt solutions for specific problems
    More detailed and informed vendor selection process
    Identifying solutions when project needs are not clear
    Have business problems that can be solved by preferred vendors

    RFP Best Practices

    The dos and don'ts of RFP?


    Know more best practices to follow in an RFP Process!

    Scroll through our comprehensive guide on Everything You Need To Know About RFP Submissions!

    Why us?

    Why share your RFP with us?

    Our processes are customer-oriented, designed to reduce the cost of operations, address IT challenges, and offer a competitive edge in the market. We begin with a critical analysis of business requirements and technology opportunities and continue our relationship with post-launch support and updates.
    A unique process and approach to handling projects make a partnership reliable, trusted, and successful.
    Our top technology expertise
    Center Of Excellence
    Top Technology Expertise
    Featured Clients

    Our Global Locations

    Fingent has offices in the U.S.A, Australia, U.A.E., and India. Get in touch with us, and let’s start a conversation.


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